How To

How to Set up Email Archiving in Outlook Web Access

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By Keith Ecker, eHow Contributing Writer

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Microsoft Outlook Web Access functions nearly identically to Outlook Express. The main benefit of Outlook Web Access is that it provides users a way to access their Outlook Express account from any computer with an Internet connection. Users must simply log into their accounts using a login ID and password. Outlook Web Access is compatible with most browsers, including Internet Explorer, Safari and Firefox, making it an appealing tool to use if you work with both PCs and Macs. Email archiving is the process of transferring email messages stored on your email exchange server onto your computer's hard drive. Setting this function up in Outlook Web Access is fairly simple.

Difficulty: Moderately Easy

Instructions

Step 1

Open Microsoft Outlook on your computer.
Step 2

Click on "Tools" in the main toolbar. Then, select "Options."
Step 3

Select the "Other" tab and click the "AutoArchive" button.
Step 4

Select how frequently you wish to run AutoArchive. For example, if you were to select 14 days, then your email would automatically be archived every two weeks. Select the archive location by clicking the "Browse" button and then selecting a folder to archive emails to. Click "OK" to apply all specifications.
Step 5

Log in to Outlook Web Access by entering your username and password.
Step 6

Select any emails you wish to archive manually by clicking on them. If there are multiple emails you wish to archive, simply drag your mouse over them or hold down the "Shift" key while selecting them.
Step 7

Click the "Mark/Archive" button at the top of the screen, below the Outlook Web Access' main toolbar. All emails selected will be archived once AutoArchiving runs.