How To

How to Share Tasks in Outlook 2003

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By an eHow Contributing Writer

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Microsoft Outlook tasks are scheduled "To-Do" lists. These tasks help you keep track of each goal for the day, and gives you a way to keep track of each thing you need to do. In a networked environment, you can share or assign tasks to other members of your team. Sharing these tasks causes them to show up on the other person's To-Do list. This process is beneficial for managers who need to delegate jobs to individuals.

Difficulty: Moderately Easy

Instructions

Step 1

Open Outlook and click on the "Tasks" icon on the left side of the window pane. This opens a list of tasks already programmed on the account.
Step 2

Click the "Share My Tasks" icon on the left window pane next to the "Tasks" link. This opens a new window where you add a user to your task assignments.
Step 3

Click the "Add" button. In the drop down box labeled "Select from List," choose a user. You can also type the user into the text box. Click the "Ok" button.
Step 4

Enter the user's full name into the text box. This is for display purposes. From the drop-down box, select the level of permission for the user. Permissions can be read-only, or you can allow the user to change the task settings. Click the "Ok" button. The task is now shared.

Tips & Warnings

You can only share tasks if you are part of an Exchange server organization. The "Share My Task" icon does not display if you are not on an Exchange server.