How to Convert Hours Into FTE

Written by ashley kurz
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FTE (full-time equivalent) is a figure used to represent the number of full-time employees for a workplace.The number does not reflect actual people, but rather a simplified count of the hours worked for both part-time employees and full-time employees. To calculate the FTE for your business, you will need to know how to convert hours worked into full-time equivalent units.

Skill level:

Things you need

  • Employee records of worked hours
  • Calculator

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  1. 1

    Look through your records of work time for one day and determine how many full-time employees you have on staff, and how many part-time employees you have on staff.

  2. 2

    Figure the total number of hours worked within an eight-hour work day, by multiplying eight by the number of full time employees. Then multiply the number of part-time employees by however many hours the part-time employees work. Add the two products together. For example: If you have three full-time employees (eight hours per day) and two part-time employees (four hours per day), multiply 8 by 3 to get 24. Multiply 2 by 4 to get 8. Add 24 and 8 to get 32. 32 is the number you will be using for the rest of the formula.

  3. 3

    Divide the number of total hours worked by eight (or whatever the length of your workday). This is your number of FTE's. Following the example above: Divide 32 by 8 to get 4. Your result will not always be a whole number, unless you have an even number of part time employees and those employees work exactly half the time of full-time employees.

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