How to write an internal job cover letter

Written by erin stertz-follett
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When applying for a job within your company, you should write a cover letter in the form of a job proposal to accompany your resume. This will allow you to specifically address why you are the right person for the job and what/how you have contributed to the company. A job proposal will also allow you to show how well you understand the needs of the new position and how you will contribute to the organisation.

Skill level:


  1. 1

    Get information. Obtain a copy of the full position description from the human resources department and speak to someone who currently works within the department you are applying to for further insights.

  2. 2

    Format your letter just as you would a letter going outside the company. Type your name/contact information in the upper left corner with the date, followed a few lines down by the contact person's name and business address. Include a formal introductory salutation specifically addressed to the hiring manager and a formal closing salutation (such as "Sincerely" or "Regards") at the end of your letter.

  3. 3

    Highlight your tenure with the organisation. At the start of the letter/proposal, state how many years you have been with the company and your interest in remaining there. Let them know that your long-term goals include staying with the company and moving up the career ladder.

  4. 4

    Make a column with a bulleted list of the skills needed for the new position with a second column next to it matching skill-for-skill with your own experience. This clearly shows that you are qualified for the position.

  5. 5

    Mention any awards or recognition that you have received at the organisation. Although you will also include this information on your resume, it is good to type a sentence or two to flush out such important information.

Tips and warnings

  • Strictly adhere to the application deadline. Personally turn in your resume and cover letter to the hiring manager.
  • Don't assume that the hiring manager for this position knows much about you. Use your cover letter/job proposal as a mechanism to express your excitement about the position as well as your qualifications.
  • Don't get too long. Keep your letter to one page with three to four paragraphs total. Don't restate your resume.

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