How to Write a Prospecting Cover Letter

Written by markita reed
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A prospecting cover letter, also known as a cold call letter or inquiry letter, is a kind of cover letter that is sent when a company may not be actively looking for applicants or may not be advertising job openings. If you're looking for a job under these conditions and you do your research, you could be at a major advantage once the company begins to hire again, or you could obtain a job quicker, depending on the company's needs.

Skill level:

Things you need

  • A computer
  • Address and Contact Information For Potential Employer

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  1. 1

    List your name, address, telephone number and e-mail address at the top left-hand corner of the prospecting cover letter. Skip a line, then write the date.

  2. 2

    Skip a line and list the name, job title, company name and address of the company.

  3. 3

    Skip a line and start your letter with "Dear Mr./Mrs./Ms.," and add the employer's last name. If you are not sure of the name, you can find one on the company's job directory, or even by contacting them and simply asking.

  4. 4

    Start your first paragraph by introducing yourself. Then explain how you heard about the company, followed by what department you would like to work in and why you are interested in the company. You should keep your introductory paragraph relatively short and concise.

  5. 5

    Start your second paragraph with your qualifications. Start out with your education, then work your way to job experiences that relate closely to the position. If you have very little or no job experience, then you should focus on your education and any classes that you took, or experiences that you had that closely relate to the position in question.

  6. 6

    Start your third paragraph by referring to your enclosed resume. Then, express your interest in further communications or inquiries about current or upcoming positions. End the paragraph with your contact information, such as your telephone number and e-mail address, and the best time to contact you to discuss the position further.

  7. 7

    Start your final paragraph by thanking the employer for their time and consideration. This is a general rule for most cover letters. You can also add that you look forward to hearing from them.

  8. 8

    End the letter with "Sincerely" or "Best Regards," and sign your name at the bottom of the cover letter.

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