How to Insert an Excel Drop Down Menu Box Into a Word Document

Written by stephanie ellen
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Microsoft Excel is a spreadsheet program that can help you sort and manipulate data. Drop-down boxes in Excel enable you to select the contents of a cell from a drop-down list. If you want to import that cell's data (and the complete drop-down list) into a Word document for documentation or training purposes, you won't be able to simply copy and paste the box into Word. That's because the drop-down box is an Excel "object," and you need to let Word know that is what you are pasting. With a little tweak, you'll have a fully functional cell with a drop-down box within your Word document.

Skill level:
Moderately Easy


  1. 1

    Select the Excel cell with the drop-down box by left-clicking it with your mouse.

  2. 2

    Click "Ctrl" and "C" to copy the contents of the box to the clipboard.

  3. 3

    In Microsoft Word, click on the "Home" tab.

  4. 4

    Click the down arrow beneath "Paste" at the far left of the ribbon (the toolbar). Select "Paste Special" from the options list.

  5. 5

    Choose "Microsoft Office Excel Worksheet Object." This inserts the object into Word.

Tips and warnings

  • To make the drop-down box work, double-click on it within the Word document. This makes the cell pop out, and you can scroll through the drop-down box menu.

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