Microsoft has free tools, including templates, to help us in our business and everyday lives. A template is a type of document that has information that can be changed by clicking on words in a place holder, selecting the word, then type the new information. Templates are preformatted with text, style, themes, colour and graphics, and are used to create and print documents with large volumes of similar or the same information.
Microsoft's website has free raffle-ticket templates that can be used with Word and Publisher. Other business templates also use Word and Publisher as well as Access, Excel, PowerPoint, Visio and other Microsoft software programs.
- Skill level:
- Moderately Easy
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Things you need
- Blank template sheets
- Software template
Purchase the blank template sheets from your local office-supply store or online. Microsoft uses template sheets made by Avery, Hewlett-Packard, Inkd, LayoutReady and PresentationPro. Look for the template numbers that the sheets are designed to be used with; you will need these numbers when searching for the corresponding software template.
Search the Microsoft Office website for the free template that matches your software and the template sheets. Use the rating stars, number of downloads and votes to help you decide which template to choose. Some templates have a theme or colour and include clip art. Templates are small files and download in less then one minute. View the template by clicking on the template name in blue. Click on the download button to download the template. The appropriate software program will open with the downloaded template on your screen.
Save the template to your hard drive before making any changes. This keeps the template in its original format for future use.
Edit the template information by clicking in each text box or place holder, selecting the information and then typing the new information. Save the document often while making changes. You can also change the colours, delete graphics and add new clip art, change the font, colour and size, and combine text boxes or add new ones.
Make two copies of the blank template sheets on regular printer paper. These copies will be used as printing-test pages for the updated template.
Place the test pages into your printer and print one sheet and check it for accuracy. Check dates and times especially; these are the most common errors in a document. Make any changes and save the template again. When ready, load two or three blank template sheets into the printer to make sure the printer can handle the thickness, then print. Continue adding two or three sheets to the printer and printing until you have printed the desired number of tickets. Remove printed raffle tickets as they print and set aside to dry. If there are heavy graphics or text, tickets may take a minute to dry.
Tear the raffle tickets apart, group and rubber-band them or put them into a sealed container.
Tips and warnings
- Save the template while updating after every four or five changes. This way if there is a problem with the template, you only have a few changes to enter again.
- Take the time to print test pages, check for alignment, wording, accurate dates, and spelling and grammar errors.
- Compare the software-template number of the blank template sheets against the software-template number you downloaded from Microsoft, before opening the package. Some template numbers are similar and can be confused.
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