How to Create an Email Signature Image

Written by aubrey kerr
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Ever wanted a custom e-mail signature? Plenty of websites offer ready-made e-mail signature images, but making a custom image is easy to do. Use free online photo editing software to create a unique signature image. Upload it and it's ready to use. These instructions are written for Outlook and Hotmail, but they work with any e-mail that allows HTML signature files.

Skill level:

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  1. 1

    Choose an image. Any photo, logo or JPG file will work.

  2. 2

    Open the image in photo editing software. Free online programs like Picnik and ImageShack have easy-to-use tools for cropping and adjusting colours.

  3. 3

    Keep the file size small, otherwise it'll take forever to load. Rich Menga at PCMech recommends making an e-mail signature 100-by-75 pixels to keep it manageable.

  4. 4

    Experiment. Crop, adjust colours, add text and make any changes you want to the image.

  5. 5

    Save the image to an online photo storage site. The site must allow direct linking for the signature to work.

  6. 6

    Make note of the web address where the image is stored. The address is called the URL.

  7. 7

    Open Outlook or Hotmail and find the email signature box. It's under "Options."

  8. 8

    Add HTML to the signature file. In Outlook, choose "Edit Signature" then click on the "file" button. In Hotmail, choose "Edit in HTML" mode.

  9. 9

    Insert the image URL. In Outlook, choose "browse" and navigate to the page. In Hotmail, type this (replacing with the actual URL, of course): <img src="">

  10. 10

    Check the option "Add signature to all outgoing messages" and click "Apply."

Tips and warnings

  • Make an e-mail signature with your company logo for a work account.
  • ImageShack is one site that allows direct links, but there are others. Read the terms of service to find out if a photo-sharing site allows direct links.
  • Yahoo! Mail doesn't allow HTML e-mail signatures, so this method won't work there.
  • Flickr doesn't allow direct linking, so don't use it for this purpose.

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