How to Print Place Card Labels

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Having individual place cards for your guests is a great way to make each person feel special, whether your cards simply have the guest's name, or you include graphics and colours that fit the occasion. You can use place cards for many different events, from birthday parties to weddings to business functions. Printing place cards yourself is relatively easy and can be done on your home printer. Use a colour printer for the most attractive effect.

Skill level:

Things you need

  • Paper
  • Printer
  • Microsoft Office Publisher 2007
  • Scissors
  • Pencil (optional)
  • Ruler (optional)

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  1. 1

    Design the cards. Look for websites, such as, that offer free place card templates. The above site offers printable cards for St. Valentine's Day, St. Patrick's Day, Christmas, Halloween and other events. If you want to design your own cards, play around with different fonts and clip art, just keep your design ¼ the size of a normal 8 and ½ by 11 inch sheet of paper.

  2. 2

    Load the paper. Use paper that is durable enough to stand up when folded. Look for 100lb paper stock. Another option is to use transparency sheets, the kind used for overhead projectors, to create unusual, clear place cards.

  3. 3

    Set up the document. Open up your document that has the place card design, go to the Insert tab, select "Page," then add 3 pages to make a total of four. Click "Before Current Page" and select "Insert Blank Pages."

  4. 4

    Print your place cards. After you select "Print," click on "Publication and Paper Settings." Choose "Multiple Pages Per Sheet," and click "Print."

  5. 5

    Cut out your place cards. Cut out the place cards by cutting down the middle of the page in each direction. You will end up with four cards. Fold each in half so it will stand up.

Tips and warnings

  • 1. Print one piece of paper at a time in case the printer or the paper is not aligned correctly. That way you will not waste your coloured ink
  • 2. For an extra touch, choose a different clip art or image for each guest.
  • 3. Print the cards on different colours of paper to add colour to your table.
  • 4. Instead of clip art, buy some stickers that fit the occasion and put those on the place cards.
  • 5. Print eight cards per sheet and tape each card to a toothpick inserted into a small flower pot with flowers for guests to take home.
  • 6. Use a ruler and pencil when cutting out your cards from the sheet. Draw light pencil lines, using the ruler to keep them straight. Cut out the cards along these lines.

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