How to create a free mileage log

Written by vanessa padgalskas
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How to create a free mileage log
A comprehensive back-up form is a good way to chart your business mileage. (number background image by kuhar from

Business people keep a mileage log mainly to support a mileage tax deduction from the IRS. When filing your taxes, you can receive a deduction for each mile travelled for business purposes. Each year, the IRS figures an amount per mile that people can deduct. In case you're audited, you should have a professional mileage log to prove to an IRS agent that you deducted the correct amount from your tax return.

Skill level:

Things you need

  • Notebook or spreadsheet software (e.g. Microsoft Excel)

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  1. 1

    Draw six columns and quarter-inch rows in a notebook, or open a spreadsheet with six columns on your computer. Your mileage log should look as professional as possible, so a computer spreadsheet program is recommended.

  2. 2

    Label the columns with the following titles from left to right: "Date," "Beginning Odometer Mileage," "Ending Odometer Mileage," "Location," "Business Purpose" and "Client." This information will give a clear picture of how far you travelled, and how that trip related to your business.

  3. 3

    Record the accurate information in each row for every business trip or activity. Write legibly in the mileage log if you use a notebook. If you're audited, an IRS agent will review your mileage log, so make sure it's correct and neatly completed.

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