How to write a daily report

Updated February 21, 2017

You may be asked by your employer to convey what you accomplish each day in a report. A daily report is a comparatively informal progress report intended for an internal audience. The writer may use either a memo format (like an e-mail) or a prepared form. If the former, use headings to keep you on track and to guide the reader. If the latter, be sure to fill out each section completely but concisely. Because this report is written each day, it is often short.

Gather the necessary information, such as facts, figures, names, and dates from the day's professional activities.

Use a prepared form, if available, and fill in each section succinctly but completely.

Create your own report by using a memo format. Provide the date, the name of report's reader, your name and a subject line (for example, Daily Report). You also may send the information in an e-mail, which is an electronic form of a memo.

Explain the work you have done that day, arranging the information chronologically or subdividing it by project. Use a heading like Work Completed.

Mention any problems you encountered and explain how you solved them. If a problem remains unsolved, explain how you are going resolve it and when. Use a heading like Problems or Challenges.

Specify what you hope to accomplish the following workday; consider a heading such as Work Scheduled.

Keep your writing concise and clear. Proofread for errors before printing or sending it to your supervisor.

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About the Author

Gail began writing professionally in 2004. Now a full-time proofreader, she has written marketing material for an IT consulting company, edited auditing standards for CPAs and ghostwritten the first draft of a nonfiction Amazon bestseller. Gail holds a Master of Arts in English literature and has taught college-level business communication, composition and American literature.