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How to Make Name Tags in Microsoft Word

Updated February 21, 2017

Using Word to print name tags ensures the names are easy to read and look more professional than providing a pen to your guests. In addition, printed labels are particularly useful when registered attendees arrive at a conference or class as the name tags provide a quick check of who has arrived and is registered. The trickiest part of printing name tags in Word is setting the format and getting the right kind of name tags into your printer. Run one sheet first to ensure you have the settings right before running the entire print job.

Open a new document in Microsoft Word. Leave the document open to enable the menu options.

Click "Labels" from the Create group on the Mailings tab.

Select "Options," and then "Label Options." Select your printer, the vendor for the name tags you are using and the corresponding product number for the labels. If you can't find the product, measure your labels and choose the closest option from the list. Leave the Address field blank. Select "OK" to close the dialogue box.

Click "Full page of the same label" from the Print choices.

Click "New Document" to create a Word document in which you can enter the sheet of name tags, which appears as a table in Word. To view the lines on the table, select "View Gridlines" from the Layout tab, Table Tools, in the Table Group.

Enter the names for each name tag, using the font and format options from Word. Choose the "Save" icon to save your work.

Select the "Printer" icon to print the labels. When printing for the first time, print only one page to test that the format and labels are acceptable.

Tip

The procedure is similar for most versions of Microsoft Word, except Word 2007, which has a "Mailings" tab to initiate mail merge.

Things You'll Need

  • Sheets of printer labels
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About the Author

Ann Johnson has been a freelance writer since 1995. She previously served as the editor of a community magazine in Southern California and was also an active real-estate agent, specializing in commercial and residential properties. She has a Bachelor of Arts in communications from California State University, Fullerton.