How to accept a job offer in writing

Updated July 19, 2017

Landing a new job can be exciting and a new step in a person's life. If you are looking for a way to show your gratitude, writing a job offer acceptance letter can show your new boss you are ready for the challenge. In addition, it will put into writing the terms and conditions of your employment, showing your professionalism, and giving you a confirmation of what is expected.

Make a list of the terms of the job offer if it was not provided to you. This will come in handy when you are preparing your letter.

Format it as you would if you were writing a formal letter, with your name and mailing information at the top.

Begin the letter by addressing the person with whom you interviewed. Thank them for offering you the job and state you have accepted their offer.

Restate the information about the terms of your employment. This information might include the salary, your start date, the position and the hours you are expected to work, as well as the dress code.

Ask for clarification on any points you deem necessary, such as where to park or any new concerns you might have thought of after the interview was complete.

Express your gratitude in getting the job offered and how you look forward to filling the position. Make sure you approach this in a professional way. You could mention briefly the parts of the job you will enjoy most.


Type your job offer acceptance letter. This looks more professional and will avoid any confusion if you have handwriting that might be hard to read. Limit your letter to no more than one page. Use standard fonts in a font size that is easy on the eyes. Make sure to sign your name to the letter in your own handwriting.


Check your letter for any misspellings, grammatical errors or punctuation mistakes. This is a professional letter, and you want to show your new employer you were the right person for the job.

Cite this Article A tool to create a citation to reference this article Cite this Article

About the Author

Carly Kullman has always been an avid writer, finally stepping out into freelance writing two years ago. She has a strong passion for health-related titles and loves bringing what she learns from her job in the ICU at the hospital into her writing. Carly also writes for Associated Content, Helium, and Suite101. Carly has attended Illinois Valley Community College for nursing courses.