How to estimate the cost of office cleaning

Written by julie boehlke
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How to estimate the cost of office cleaning
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Having an office building cleaned is something that needs to be done regularly so that the work environment can stay clean and organised. Many pieces of office equipment such as shredders, fax machines and copiers can generate extra dust and debris that need to be cleaned weekly if not daily. Most large offices with employees of 25 or more not only need their offices cleaned they may also need garbage emptied and paper products replaced on a regular basis.

Skill level:

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Things you need

  • Measuring tape
  • List of tasks
  • Toilet paper
  • Paper towels
  • Light bulbs
  • Garbage bags

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  1. 1

    Measure out the square footage for the area that will need to be cleaned with measuring tape. This can be done by writing down the measurements of the length and width of the room. Multiply length times width to determine the square footage amount. For special shaped areas such as triangle shaped---multiply the bottom by the height and then divide that amount by two. Keep a record of these measurements.

  2. 2

    Determine what basic tasks need to be fulfilled. Basic tasks may include vacuuming, dusting, window washing, emptying trash, washing walls and wiping down office furniture such as desks and chairs. According to the average office cleaning for once a week, four times a month starts between £97 and £195 for basic services only. Some cleaning companies charge flat fees, but many charge 25 to 50 cents per square foot.

  3. 3

    Decide if there are any large-scale cleaning jobs that need to be fulfilled such as moving filing cabinets, copy machines and heavy tables and dusting and cleaning the floors underneath. If carpets need to be steam cleaned or floors buffed to a shine be sure to note when and how often it needs to be done. For special large-scale cleaning jobs, the average one-time cost is around £13 to £32 per hour.

  4. 4

    Choosing special tasks such as filling all of the toilet paper holders, keeping paper towels stocked, soap dispensers full, being in charge of recycling areas and making sure copy paper is well stocked are extra services that may bring about additional charges by the cleaning company. Most of these charges are minimal, some cleaning companies adding only an extra £6 to £16 per visit, but the owner must supply the items.

  5. 5

    Write down all of the tasks that need to be completed and how often they need to be done before calling a cleaning company for a quote.

  6. 6

    Select a professional office cleaning company from or work with a reputable business that is in the area of where the office is located. When calling, be sure to explain to them all of the tasks that need to be done and how often they need to visit. Ask how much extra they charge for special tasks and cleaning jobs. Stick to a budget that is affordable for the business.

  7. 7

    Note the final price quote. If the amount is within budget, consider hiring the team to clean the office. Don't be afraid to get several quotes and negotiate prices as many companies will compete for services.

Tips and warnings

  • Consider having employees complete certain cleaning tasks to minimise the amount a paid company has to do.
  • Be descriptive with office cleaning needs. If window washing and brushing off the front foyer are of great importance, state this to the cleaning company so they take special notice.
  • Ask for discounts and ask if the cleaning company is running any new business specials.
  • Check out the company's history through the Better Business Bureau.

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