Thank you letters are a wonderful way to show your gratitude for receiving a gift, whether it is a birthday gift, wedding gift or just a kind gesture. It helps the gift-giver feel appreciated for his thoughtfulness and shows that you enjoyed the gift enough to say thank you! The goal of this article is to examine the rules of etiquette for writing thank you letters when you've received cash for a gift.
Plan your thank you letter before beginning. Consider what you used the cash gift for, or what you plan to use it for. Think of the individual who gave you the gift and whether you should write the letter in a formal or informal way. For family members and close friends, an informal letter is acceptable. For distant friends, acquaintances or co-workers, a formal letter is always best.
Address the recipient of the letter in the same way you would address him in person. For instance, if you're writing a thank you letter to your aunt, you might simply say, "Dear Aunt Ruth." However, if you're writing a thank you letter to your boss, something like "Dear Mr. Williams" is appropriate.
Start your letter by doing exactly what the letter is supposed to do--thank the individual who gave you the gift. It's important that you do not mention the amount of money that was given. In fact, you don't need to mention at all that it was a monetary gift. Practice drafting this portion of the letter on your scrap paper. An example might be, "I want to thank you so much for the wonderful gift you gave me."
Include what you will use or have used the monetary gift for. This lets the recipient know you've found a wonderful way to use the money. Include this in your draft. You might write, "I've purchased a long-awaited new book from my favourite author."
Follow up by thanking the individual once more, using different words. Rather than simply saying thank you, an example might be, "Your gift was extremely thoughtful and I truly appreciate it."
Use a closing that reflects how well you know the recipient of the letter. Formal letters should include closings like "sincerely yours" and "gratefully yours." Informal letters should include closings such as "all my love" or "our loving daughter."
Proofread to ensure that there are no mistakes and then transfer the letter to an appropriate type of stationery.
Never send thank you letters by e-mail or instant messages. Thank you letters should be handwritten and delivered by you or sent through the mail. Don't write your thank you note on a thank you card. If you plan to send a card, write the note on a separate sheet of stationery and include it with the card. Thank you letters should be sent out no later than six weeks after receiving the gift.
Tips and warnings
- Never send thank you letters by e-mail or instant messages. Thank you letters should be handwritten and delivered by you or sent through the mail.
- Don't write your thank you note on a thank you card. If you plan to send a card, write the note on a separate sheet of stationery and include it with the card.
- Thank you letters should be sent out no later than six weeks after receiving the gift.