What seems like a lifetime ago, people depended on extending invitations with an RSVP enclosed---French for the phrase: réspondez s'il vous plaît, which means, "please answer" in English vernacular---and, answer people did. Today measured time remains the same, but lifestyles have sped-up and have a tendency to fill every waking minute. People are overbooked and pulled in many directions. For that reason here are some guidelines to help you with invitations.
- Skill level:
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Assess the invitation. An invitation should be a representation of the event and serves to lay the foundation for theme, decor, food, dress---well, just about everything. A formal event will still be on engraved card stock in black ink in order to lend weight to the seriousness and expense of the occasion, though the envelope will typically be hand-addressed. Understand that regrets are generally for extremely large parties and only rude people will not even return the SASE (self-addressed, stamped envelope and card). A basic rule of thumb for event planners is that ten per cent of invited guests will not come. Today, the totally tech, totally modern couple might send e-mail notifications in lieu of the more traditionally mailed invitations. But that would be rare.
Read what's written. Invitations help to pull all the details together, build anticipation, and serve as a reminder. With weddings particularly, the bride's family must know the number of guests for the facility space allotment, food purchase, or, for assurance reasons for the bride, and they set a deadline for the guest's response. Normally invitations should cover this information: Who is invited Type of event, in this case, a wedding Who the wedding couple is Date and time Location and map or instructions if needed Response method and the deadline, such as by return mail, phone call or e-mail, by a certain date.
Write a note to accept or decline if there is no response card. It is composed on nice, heavyweight plain paper in ink. In this case it could say something to the effect: Mr. and Mrs. Happy Guest accept with pleasure your wedding invitation for Saturday, the twelfth of March at one o'clock in the afternoon.
Know that response cards are usually pre-printed and begin with language similar to this: The favour of a reply is requested before the ninth of April. Then there will be a capital letter, "M," followed by a long blank line; and on another line the words: will attend, or will not attend. For example: M__ will attend ___ will not attend Fill it in like this: The M is the beginning of the word "Mr. and Mrs." so begin with the "r" and then add your Mrs. or Ms., your husband's first name and your last name. For example: M(r.) and Mrs. James Jameson. If you are a very modern couple, you can write: M(r.) Thom Jones and Ms. Anika Jones-Hillary. And finally, add a check to either the accept, or decline line.
Tips and warnings
- Remember that this is a milestone event for two people starting their lives together, and that deserves your reply.
- It is considered bad taste to use a computer to print out the letter. It means the event does not call for a heartfelt, handwritten response and is somewhat of an insult unless you were approached by a computer event site or e-mail. The response should match the invitation.
- Children are only invited if their names are on the envelope along with the parents. For example: Mr. and Mrs. Hy Templeton, Jamie and Margaret Templeton
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