How to write a business dinner invitation

Updated March 23, 2017

Every business dinner should be taken seriously, whether it is a small one-on-one meeting or a large gathering. The business dinner invitation should be elegant and polite yet professional and to the point. It should clearly identify the purpose of the meeting and also offer information about the time and place of the dinner. Be sure to plan the dinner at least two weeks in advance of the event to allow time for the invitations to be printed and delivered.

Personalise the dinner invitations to each individual invitee. By personalising the invites you are making the invitee feel valued (which creates positive feelings in advance of the business meeting) and reduce the chance that someone else will try to attend the business dinner in the invitee's stead.

Start off by thanking the invitee for something that recently occurred, such as a talk over the phone or great business advice that the invitee recently gave you.

Describe the purpose of the business dinner. Tell the guest exactly what will be discussed at the dinner, such as "to discuss the details of our upcoming merger" or "to throw around ideas for our new advertising campaign."

Identify any special and important people who will be present at the dinner. For example, if you are inviting a world renowned business author or dignitary to the business dinner to act as a consultant, or a top principal from another department at your firm will be in attendance to enlighten the business guests on important details about an upcoming deal, make that clear in your business dinner invitation. The lure of a rare, special guest will help bring in RSVPs more quickly.

Clearly state the time, date, and location of the business dinner. If the dinner meeting will be at a restaurant that you and your guests are not familiar with, add directions and the phone number to the restaurant at the bottom of the invitation.

Ask the guest to RSVP by a certain date and time. Write the phone number where the invitee can call to confirm his or her attendance or the address where the reply can be sent.

End the business invitation with the salutation "Regards" or with a hopeful phrase such as "Looking forward to seeing you in attendance." Sign the business invitation by hand.


Have the business invitations printed on white or ivory vellum paper for an extra touch of class. Add a reply card to the envelope to make it easier for the invitee to respond quickly. If your budget allows, have the business dinner invites hand-delivered by a courier or employee. You can also send the invitations overnight via FedEx to the guests.

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About the Author

Louise Balle has been writing Web articles since 2004, covering everything from business promotion to topics on beauty. Her work can be found on various websites. She has a small-business background and experience as a layout and graphics designer for Web and book projects.