Using printed address labels for mailings looks much cleaner and more professional than writing addresses by hand. Using address labels will also save you time. It is much more convenient to stick on a label than it is to address envelopes by hand. Microsoft Word 2007 lets you easily print out address labels. Buying blank address labels is quite inexpensive and, depending on the amount of mailings that you do, a box of labels can last a long time. Once you have your blank labels, follow the steps below.
- Skill level:
Purchase standard blank address labels from any office supply store. There are lots of types of labels out there. Most likely choosing a standard, plain-looking label is the best option because you can use it for all purposes.
Click on the "Mailings" tab in Microsoft Word 2007.
Click "Labels" in the "Create" section. The "Envelopes and Labels" box will come up. The "Labels" tab should be open.
Click "Options." Enter the correct information about your printer. Then, enter the correct information about the labels that you have purchased. You can obtain the product number and brand of your labels from the packaging. This information must be correct so that the labels print correctly. Click "OK."
Click "New Document." A sample blank page of labels will come up on the screen. This will allow you to print one page of labels will different addresses.
Enter addresses into each cell. Include the recipient's name, address, city, state and Postcode. Use the two-capital-letter state abbreviations. Follow the United States Postal Service's address guidelines. See the Resources section for a link below.
Change the font of the text. This step is optional. If you do not like the font, highlight the page of labels. In the "Home" tab, change the font style and size, or bold or italicise the text.
Save the file if you plan to mail information to these addresses at some point in the future. If you will not use these addresses again, you do not need to save.
Insert the blank labels into the printer. Click the "Print" icon.
Printing a Page of Labels With Different Addresses
Follow Steps 1 to 4 above.
Enter the address in the "Address" box. This will allow you to print a full page of labels with this address. This is a good option if you regularly mail something to the same address. Include the recipient's name, address, city, state and Postcode. Follow the United States Postal Service mailing address guidelines in the Resource section.
Highlight the text, right-click and select "Font" if you want to change the font of the text. A box will come up allowing you to change the font style and size, bold the text or format it in other ways. Click "OK."
Click "New Document." A page of labels will appear on the screen and the address that you entered will appear in each cell.
Save the file if you regularly mail to this address. This will save a lot of time when you run out of labels for this address. All you will have to do is open the file and print out the labels.
Insert the labels into the printer, and click on the "Print" icon to print them out.
Printing a Full Page of Labels With the Same Address
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