A letter of resignation informs an employer of an employee's intention to leave a job and provides relevant departure details. Some employers require an official letter of resignation at least four weeks before the last proposed day of work. In the absence of such a requirement, an employee has the option to prepare and submit the letter as a courtesy to the employer. A resignation letter contains a salutation, statement of resignation, proposed last day of work, forwarding address and expression of gratitude for the opportunity.
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Enter the date at the top of the page. Return two lines and enter the recipient's name and address. Return two more lines.
Start the letter with a formal salutation, such as "Dear Mr Smith". Leave two line spaces.
State your intention to leave your current position. You should also include your last date of employment and a forwarding postal address. Leave another two line spaces.
Explain your reasons for leaving your current position, such as a new job offer or changed personal circumstances. This is an optional inclusion. For example, if you are leaving the company under less than optimal circumstances, you may choose not to mention your reason for leaving. Leave another two line spaces.
Include a line or two expressing your gratitude for the job opportunity. Add a sentence or two about how the job may have helped you in some way, if applicable. Leave two line spaces.
End the letter using formal closing phrases, such as "Yours sincerely" or "Yours faithfully." Leave four line spaces, and then type your full name.
Tips and warnings
- Make sure that you comply with your employer's guidelines for submitting your letter of resignation, such as submitting the letter at least four weeks before your proposed last day of work. Failure to do so may result in loss of termination benefits for which you may be eligible.
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