How to make an invoice for a freelance business

Written by phaea crede
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How to make an invoice for a freelance business
Keep track of what you're owed for your professional services. (Tastatur II image by Dreadlock from

Creating an invoice for your freelance business is not a difficult task, but making the document clean and easily understood can be a bit tricky. The format of your freelance business invoice can be tailored to your tastes, but the content should be the same.

Skill level:

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Things you need

  • Word-processing program
  • Printer

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  1. 1

    Write the word "Invoice" on a new document in a large font.

  2. 2

    Write your full or professional name on the upper-right corner of the invoice.

  3. 3

    Write the address where the check for your freelance services should be mailed under your name. You also can include your phone number or e-mail address.

  4. 4

    Write the date and the invoice number on the upper left-hand corner of the invoice. If this is your first invoice, start with No. 001.

  5. 5

    Write "Bill to:" a few spaces under your name and address, followed by the name of your client.

  6. 6

    Write "Project:" under this and include the name of the project for which you are billing.

  7. 7

    Write "Quantity," "Description," "Rate" and "Amount" across one line, spacing the words evenly. Underline the words to make it clear you are creating columns. You may want to give "Description" a little more space than the other words.

  8. 8

    Fill in the column rows with information about the jobs you are billing for, depending on how you are being paid (hourly, weekly, flat fee, etc.).

  9. 9

    Write "Total:" under the "Amount" column, and write the total amount owed to you next to it.

  10. 10

    Write "Payment due upon receipt" at the bottom of the invoice and centre it.

  11. 11

    Spell-check the invoice and check your math, then print two copies of the invoice--one to submit for payment and one for your records.

Tips and warnings

  • Keep track of the invoices, and keep the numbers consistent and in numerical order.
  • Make sure all the freelance terms have been agreed upon with your client before the invoice is filled out and sent.

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