Lotus Notes is accessible over a network or the Internet via an email system. You can access your data from another computer if you know your Lotus Notes ID. If you don’t intend to use Lotus Notes from several different computers, you can also transfer the data from one PC or laptop to another. Even in this scenario, you will still need to know your Lotus Notes ID to complete the transfer.
- Skill level:
- Moderately Easy
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Access the computer where you usually use your Lotus Notes. Open a Windows Explorer to look through the directory structure.
Navigate to the notes directory on your computer. You can do this by clicking on the C drive under “My Computer” in the left hand folder structure panel. Press the right mouse button and select “Search” from the right-click menu. Type “notes” (without the quotes) in the “All or part of the name” field and hit the “Enter” key. You will see the notes directory in the search results panel.
Double click on the notes directory. Look for a directory called “data” and double click on that. Look for a file with the “.id” extension. The name of this file may be set as your employee ID if you access Lotus Notes on the company network. If you have Lotus Notes on your home computer, this will be your username on the computer.
Insert a USB flash drive into a USB port on the computer. Click on the .id file and drag it to the flash drive in the folders structure in the left panel of Windows Explorer.
Get the ID file
Start up Lotus Notes. Click on “File” in the menu bar. Select “Database” and then click on “Properties.” This opens the Database window.
Ensure that the first tab in the Database window is active. This has an icon on it that looks like a short 3-D box.
Write down the server name. This is shown as the second line in the window.
Get the server details
Start up the new computer. Insert your flash drive and open Windows Explorer. Place the mouse cursor over the “C” drive and press the right mouse button.
Select “Search” from the right-click menu. Enter “notes” (without the quotes) in the “All or part of the name” box and press the “Enter” key. Double click on the “notes” directory and then double click on the “data” directory.
Open a “Computer” or “My Computer” Windows Explorer. Locate the .id file, click on it and press “Control” and “C” together.
Switch back to the search results. Click in a blank space of the data directory listing and press the “Control” and “P” keys together.
Access the Lotus Note installation on the new computer. You will be presented with a login window. Clock the “Cancel” button.
Select the “Switch to a different User ID” radio button. Press the “OK” button. You will be presented with a file browser window. Navigate to the notes/data directory and click on your .id file. Press the “OK” button.
Enter your password in the login window. Press the “OK” button. You will now be able to access your Lotus Notes account.
Open Lotus Notes
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