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What Is a Proxy Letter?

There are many situations in which a person may require someone else to represent his interests. The representative is considered a proxy for the person. In certain sensitive situations, such as financial or health matters, a letter of proxy may be required.

Definition

A letter of proxy is a legal letter used to establish a representative relationship between two people. The proxy acts in place of the person she represents, and thus has the same authority and rights. A letter of proxy should be signed and dated by both parties, and may even require an attorney or notary to witness.

Benefits

A proxy letter can save someone time while still maintaining a presence in the proceedings. It can also allow a person to send someone more knowledgeable of the affairs to act as his proxy, such as an accountant to act as proxy in the case of a financial transaction. Persons who are physically incapable of or find it difficult to travel may also find proxies useful.

Sample

A simple, common proxy letter may begin: I, (your name) hereby appoint (proxy's name, position/relationship) of (the proxy's address) to act as my proxy in (the matter in which the person will represent you).

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About the Author

Jake Jasper began his journalism career in 1999. His work has been published in "The Observer," “The Herald Journal,” “The Item” and “The Messenger.” Jasper holds a Master of Arts in interdisciplinary humanities from Penn State University and a Master of Arts in journalism and mass communication from the University of South Carolina.