Employee Resignation Policy

Written by gail sessoms
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Employee Resignation Policy
A resignation policy may require an exit interview. (business hands image by vb_photo from Fotolia.com)

An employee resignation policy is a company's official instruction for initiating and processing the voluntary separation of an employee. This policy may include a definition of resignation and detail the responsibilities of the resigning employee and of the staff person authorised to process the resignation.


A company's employee resignation policy officially compels staff to follow the company's procedures. Resignation procedures protect the employee's rights and the company's interest. Official forms confirm and document that the resignation adhered to policy.


The employee resignation policy outlines the resignation documentation. The policy instructs staff to use specific forms, such as exit interview forms and health benefit forms, to provide a record for files and for legal purposes.


The employee resignation policy usually includes the required length of notice required for resignation, the form of the resignation, such as a letter or official form; and who receives the resignation. The policy details eligibility for continued benefits, the return of company property and the transfer of work and responsibilities.


The resignation policy includes the process required for completion of all forms, the period for completion of procedures, the resigning employee's signature and exit interviews. The policy details the proper handling of resignation records and notification of appropriate departments.

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