Importance of Recordkeeping Within Adult Literacy

Written by steve glenn
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Importance of Recordkeeping Within Adult Literacy
Keeping good records (row of a4 files image by Scrivener from Fotolia.com)

The goal of recordkeeping within an adult literacy program is to assist in measuring the progress of students. The strength of literacy skills and overall capabilities of a student can be discovered through recordkeeping.

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Good Recordkeeping

Good recordkeeping is vital to teachers, administrators and students. Teachers need to keep records in order to continually monitor and evaluate the progress of adult literacy students. An administrator needs an accurate account of the student's academic track record in order to share it with other relevant institutions. Adult literacy students need to see evidence of their progress in order to remain encouraged while mastering basic literacy skills.

Poor Recordkeeping

Poor recordkeeping within adult literacy programs will diminish the reputation of the program and discourage learners. Misplaced records and inaccurate assessment of a student's literacy skills portrays a lack of care on the part of the institution. Students graduating from programs with poor recordkeeping practices will continue to experience limited economic opportunities and will remain near the bottom of the social scale. Such programs will eventually face penalties.

Easy Accessibility

In order for a literacy program to function smoothly, the recordkeeping system must be accurate, organised and complete. The records of an adult literacy student must be accessible to teachers and staff at all times. This accessibility will allow them to follow and contribute to the academic plan as well as measure the progress of the student.

Types of Records

Recordkeeping within adult literacy programs involves maintaining several types of records. The most common records are writing and reading pretests and post-tests, spelling and vocabulary tests, chart notes, book lists, reports and other assignments along with student identification and demographic information.

Automated Recordkeeping

Recordkeeping is an ever-growing challenge in many literacy programs. However, computers are making recordkeeping more efficient. Computers can process student information quicker than the old manual way. As teachers and staff become more computer literate, recordkeeping becomes quicker and more efficient. This advantage will save valuable time and energy applied to manual recordkeeping.

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